1 What is the purpose and legal ground for processing my personal data, and how long will my personal data be retained?
2 Which categories of personal data will be processed? 
3 Who will have access to my personal data? 
4 What are my rights?
5 How to contact us? 
6 Changes to this privacy notice 

1 What is the purpose and legal ground for processing my personal data, and how long will my personal data be retained?

The purpose for processing your personal data is to register your application for a job in our company and, if this application leads to start our selection procedure, make a profile of you, meaning that Van Hoorebeke Timber will process all the necessary data that is required for us to assess your job application in view of a potential recruitment.

The processing of your data is therefore necessary in order to take steps prior to entering into an employment contract and is in Van Hoorebeke Timber’s legitimate interests, i.e. the interest to assess and evaluate you before deciding on making an offer of employment. 

In case of positive evaluation and decision to hire, we will also use your personal data to prepare an employment contract. 

In case of a decision not to hire you, your personal data will be retained for a maximum period of one year after the end of the job application procedure, which is in the legitimate interest of Van Hoorebeke Timber, i.e. in order to be able to contact you if any future job opportunities would seem to match your profile. 

2 Which categories of personal data will be processed? 

For the purposes referred to here above, the processing of personal data will include the following:

 standard data related to your identity (surname, name(s), address…);
 personal data (date and place of birth, nationality, gender, phone number, email address, hobbies and interests, …);
 your picture if you have sent it to us voluntarily (e.g. included in your CV);
 memberships;
 data with regard to your professional experience (profile, data on previous employers, termination of last employments and work carried out, special projects, …), including reference checks if you have provided us with references in your CV;
 data with regard to your education (diploma’s, certificates, internships, special trainings, …)
 language skills;
 if applicable, whether you possess a permit of working and/or reside in the European Economic Area (EEA);
 any other personal data that you present us with as part of your application, related to the exercise of the role;
 digital assessment through the internet (social media presence), insofar as this presence is open for us to see; 
 any other personal data (than mentioned above) that require processing by virtue of the law. 

3 Who will have access to my personal data? 

HR and your envisaged hierarchic superior(s) will have access to your personal data on a strict ‘need-to-know’ basis for the purposes described above. 

For the purposes referred to above, we may also transfer your personal data to our subsidiaries or affiliated companies. 

We do not pass on your information to any other third party, with the possible exception of assessments centres etc. or any other third party in case it is relevant for the recruitment process. 

In principle, Van Hoorebeke Timber does not transfer personal data of job applicants outside the European Economic Area (EEA). 

4 What are my rights? 

4.1 You have the right to contact Van Hoorebeke Timber at any moment with a request to: 

• obtain confirmation that we are processing your personal data and request a copy of the personal data we hold about you;
• ask that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete;
• ask that we delete personal data that we hold about you, or restrict the way in which we use such personal data if you believe that there is no (longer a) lawful ground for us to process it;
• withdraw consent to our processing of your personal data (to the extent such processing is based on consent);
• object to our processing of your personal data for which we use legitimate interest as a legal basis, in which case we will cease the processing unless we have compelling legitimate grounds for the processing.
4.2 Especially with regard to the processing for direct marketing purposes, you have the right to object at any time to processing of personal data for such marketing by contacting us (see hereunder). In that event, the personal data shall no longer be processed for direct marketing purposes.

4.3 In order to exercise any of your rights above, you can send us a request, indicating the right you wish to exercise to the following email address:

You may also use these contact details if you wish to make a complaint to us relating to your privacy.

4.4 If you are unhappy with the way we have handled your personal data or any privacy query or request that you have raised with us, you have a right to complain to the competent Data Protection Authority (“DPA”).

5 How to contact us? 

If you have any questions about this website or our Privacy Notice, you can e-mail us at 

6 Changes to this Privacy Notice

We may modify or amend this Privacy Notice from time to time. Any changes we may make to our Privacy Notice in the future will be posted on this page. To let you know when we make changes to this Privacy Notice, we will amend the revision date at the top of this page. The new modified or amended Privacy Notice will apply from that revision date. 
Please check back periodically to see the latest version of this Privacy Notice.